Invoice Ninja

Invoice Ninja is a platform for creating, managing, and sending invoices and handling client billing workflows.

Key features include:

Client management and contact records
Invoice creation and tracking
Payment terms and due date management
Line item billing for products and services

This guide explains how to send ShopWired order data to Invoice Ninja using Make, automatically creating a client and invoice when an order is finalised.

This scenario allows:

Create a client in Invoice Ninja from ShopWired order data
Create an invoice in Invoice Ninja with order line items

ShopWired can only provide support for the scenario as provided in this guide. Any customisations or changes made to the scenario are supported by Make.

Prerequisites

An account for Invoice Ninja

An account for Make

Scenario blueprint

Open the scenario blueprint in Make

Scenario setup steps

Select the scenario blueprint provided with this guide
Open it in Make
Create a new scenario from the blueprint
Replace any placeholder values if required
Connect required accounts
Turn the scenario on
Trigger the relevant event in ShopWired

ShopWired webhook data

Event: order.finalized

{
  "event": {
    "topic": "order.finalized",
    "data": {
      "object": {
        "billingAddress": {
          "addressLine1": "string",
          "addressLine2": "string",
          "city": "string",
          "province": "string",
          "postcode": "string",
          "countryId": "number"
        },
        "shippingAddress": {
          "name": "string",
          "addressLine1": "string",
          "addressLine2": "string",
          "city": "string",
          "province": "string",
          "postcode": "string",
          "countryId": "number"
        },
        "products": [
          {
            "title": "string",
            "quantity": "number",
            "total": "number"
          }
        ]
      }
    }
  }
}

Required user inputs

Field	Description
Invoice Ninja connection	Authorise your Invoice Ninja account in Make
ShopWired webhook	Select or create the ShopWired order finalised webhook

Recommendations

Perform a live test order to initialise the webhook connection
Verify address fields are correctly populated in ShopWired
Confirm product titles and totals map correctly to invoice line items
Ensure Invoice Ninja account has correct default currency and settings
Be aware this scenario creates a new client for each order
Review invoice due date logic (currently set to 14 days)
Avoid modifying field mappings unless necessary
Monitor scenario runs in Make for errors during initial setup